Procurement Specialist (fixed-term) | f/m/d

About Us

ERGO Technology & Services S.A. (ET&S), a member of the Munich Re and ERGO Group, is delivering integrated IT and business services to international markets. Our expertise lies in providing advanced IT services, with a focus on modern, business-driven technology solutions. On the business side, we also support the Group in various end-to-end insurance processes, including finance, operations, and underwriting. With offices in Warsaw and Gdansk, and strong global partnerships, we foster a dynamic, multicultural environment that promotes diversity and international opportunities.

How you will get the job done

• processing Purchase Requisitions and issuing Purchase Orders
• onboarding suppliers
• maintaining good relationship with external providers and internal stakeholders
• supporting External IT Services category and any other associated tasks
• collecting, preparing and issuing monthly accrual reports, ensuring the stakeholders meet deadlines and the report is issued in a timely manner  
• dealing with invoice queries and managing invoice discrepancies (timesheets, additional cost e.g. travel cost)
• suggesting solutions and reporting issues to the relevant departments
• collecting input data required for onboarding of external personnel – data necessary for the onboarding team to kick-off the process and coordination of the E2E process
• identifying improvement ideas/activities within procurement area to optimise the process
• maintaining responsibilities in line with company regulations
• providing support in other procurement related areas

Skills and experience you will need

• knowledge of English (B2/C1)
• min. 3 years in similar role
• good knowledge of MS Office
• excellent communication skills
• ability to adapt within a fast moving and growing environment
• can-do attitude
• attention to detail

Nice to have

• knowledge of German
• experience with the Coupa/SAP systems