Management Team Assistant​ | f/m/d

About Us

ERGO Technology & Services S.A. (ET&S), a member of the Munich Re and ERGO Group, is delivering integrated IT and business services to international markets. Our expertise lies in providing advanced IT services, with a focus on modern, business-driven technology solutions. On the business side, we also support the Group in various end-to-end insurance processes, including finance, operations, and underwriting. With offices in Warsaw and Gdansk, and strong global partnerships, we foster a dynamic, multicultural environment that promotes diversity and international opportunities.

How you will get the job done

• managing calendars, correspondence, office and meeting room bookings, including smooth coordination with internal and external stakeholders
• supporting meetings and events by organizing and preparing meetings in an international environment across multiple time zones, including agenda management, documentation, follow-up activities, and tracking action items
• planning and booking international travel, monitoring itineraries, and processing expense reports
• supporting the preparation of presentations, reports, and management materials, maintaining intranet and team sites, and conducting research to support decision-making
• maintaining, organizing, and continuously improving team data repositories, databases, trackers, and documentation to ensure data accuracy, accessibility, and consistency
• creating and maintaining structured databases, monitoring data quality, collecting information from multiple sources, and transforming data into meaningful insights
• developing a strong understanding of organizational processes and stakeholder networks; proactively identifying the right experts, coordinating across teams, and driving topics to resolution on behalf of managers
• independently coordinating ad-hoc tasks and cross-functional initiatives, connecting information from different sources, identifying dependencies, and ensuring timely execution
• handling sensitive information with discretion and providing reliable support for ongoing projects and business-critical activities

Skills and experience you will need

• fluency in English and Polish
• proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint
• strong analytical and problem-solving skills with the ability to connect information from different sources and see the bigger picture
• excellent organizational and time-management skills with the ability to manage multiple priorities simultaneously
• proactive, independent, and solution-oriented mindset with a strong sense of ownership
• ability to quickly learn new tools, systems, and business processes
• excellent communication and stakeholder-management skills, including the confidence to collaborate across different teams and seniority levels

Nice to have

• German and/or other languages
• university degree
• experience in process coordination, project support, or data management