Project Portfolio Manager | f/m/d

About Us

ERGO Technology & Services S.A. (ET&S), a member of the Munich Re and ERGO Group, is delivering integrated IT and business services to international markets. Our expertise lies in providing advanced IT services, with a focus on modern, business-driven technology solutions. On the business side, we also support the Group in various end-to-end insurance processes, including finance, operations, and underwriting. With offices in Warsaw and Gdansk, and strong global partnerships, we foster a dynamic, multicultural environment that promotes diversity and international opportunities.

How you will get the job done

• managing and continuously enhancing project and product portfolio management practices, governance and reporting across a designated organizational area
• preparing portfolio reports, dashboards and management presentations for various leadership forums to support transparency and decision-making through data-driven insights
• monitoring project status, risks, issues, dependencies, milestones and overall portfolio health indicators
• supporting portfolio financial management activities, including budget tracking, forecasting and analysis of portfolio spending trends
• monitoring portfolio investment data and helping identify financial risks, optimization opportunities and areas requiring management attention
• collaborating with project managers, product managers and business stakeholders to drive portfolio transparency and delivery excellence
• aligning portfolio management processes, reporting standards and governance requirements with central portfolio management teams
• maintaining and developing portfolio communication channels, SharePoint sites, workspaces and knowledge repositories
• coordinating and facilitating management meetings, community events, best-practice sessions, town halls and other portfolio communication activities
• supporting workforce planning, resource management, capacity monitoring and sourcing-related activities across the portfolio
• monitoring workforce-related KPIs, utilization, sourcing mix and resource allocation trends, providing insights and recommendations to management
• partnering with HR, managers and other stakeholders on workforce governance, organizational changes and talent-related initiatives
• identifying opportunities to simplify, standardize and optimize portfolio management and workforce management processes

Skills and experience you will need

• fluency in Business English
• at least 5 years of experience in portfolio, program, project management, PMO or similar governance functions
• experience working with project and portfolio management tools (e.g., Clarity, Jira, Azure DevOps, Planview or similar)
• knowledge of project, program and portfolio management methodologies, frameworks and best practices
• hands-on experience in portfolio reporting, governance and management support functions
• excellent stakeholder management and communication skills, including cooperation with senior leadership
• strong analytical skills with the ability to translate data into meaningful insights and recommendations
• high attention to detail and commitment to data quality
• proactive, self-organized and solution-oriented attitude
• continuous improvement mindset and willingness to challenge existing processes
• ability to work in an international and matrix-driven environment