Office Assistant

About Us

ERGO Technology & Services S.A. (ET&S S.A.) was established in January 2021 following the integration of ERGO Digital IT and Atena into one entity, leveraging both companies’ strengths and best practices. As a part of ERGO Technology & Services Management AG, the technology holding of ERGO Group AG, we support millions of internal and external customers with state-of-the-art IT solutions to everyday problems.

In October 2022, ET&S S.A. expanded its scope of operations by creating a Business Services unit to contribute in a new way to the growth of ERGO’s business. Acting as a co-partner and internal consultant, it adds non-IT value and supports the development of the entire ERGO Group, currently offering skills in reporting, analysis, actuarial, and input management. We are committed to fostering innovation and meeting the evolving needs of our clients worldwide.

Discover how we implement AI, IoT, Voice Recognition, Big Data science, advanced mobile solutions, and business-related services to anticipate and address our customers’ future needs.

How you will get the job done

• providing the efficient functioning of the office (supply with necessary materials, cooperation with the cleaning company and technical service, reporting defects, equipment failures)
• supporting a team in organization and implementation of events, organizing internal meetings
• handling postal and courier parcels and letter and cooperation with external suppliers
• coordinating of document workflow, document archiving and ensuring proper information flow
• managing a Parking space
• creating reports, summaries and presentations for the office’s administrative needs
• participating in On/Off boarding process
• handling translation requests
• registering changes, inventorying of fixed assets
• administrating of travel booking tool – Cytric
• working with every level of employee throughout the company and being responsible for supporting the Travel Policy in maximizing cost efficiencies
• supporting and/or administrating the business travel related activities: bookings, processing expense claims
• supporting team members in new projects and ad hoc tasks
• supporting effectively superiors in their daily work
• performing other tasks related to the current functioning of the office

Skills and experience you will need

• good command of English (written and spoken)
• advanced knowledge of SharePoint, MS Teams and other MS applications
• knowledge of MS Power Point, MS Word and MS Excel
• ability to operate in international work environment
• own initiative and involvement in entrusted tasks
• organizational skills: independence, operability and meticulousness
• communication skills, high personal culture
• ability to work under the pressure, problem solving and multitasking