Management Team Assistant

About Us

ERGO Technology & Services S.A. (ET&S S.A.) was established in January 2021 following the integration of ERGO Digital IT and Atena into one entity, leveraging both companies strengths and best practices.

ET&S S.A. belongs to ERGO Technology & Services Management AG, the technology holding of ERGO Group AG, supporting millions of internal and external customers with state-of-the-art IT solutions to everyday problems.

Discover how we implement AI, IoT, Voice Recognition, Big Data science, advanced mobile solutions, and more to accommodate our customers’ future needs worldwide.

Become a part of the digital revolution and apply to join us!

How you will get the job done

• supporting Directors of different departments of our organization by managing calendars, preparing documents, reports and presentations
• communicating with managers at various locations
• coordinating schedules among executive team members and planning the logistics of each meeting
• making arrangements for meetings and travel
• planning and preparing for office events, such as meetings, conferences, and promotional activities
• planning and facilitating company-wide events or communications that upper management has created
• preparing documents for external or internal communications
• analyzing data and creating reports to deliver to upper management
• preparing documents for reports, meetings and memos
• ensuring that the documentation is complete and up-to-date
• providing following established policies, procedures or particular instructions

Skills and experience you will need

• fluency in English and Polish – C1 level
• proven experience as an Executive Assistant or in a similar position
• hands-on experience with MS Office tools (PowerPoint, Outlook, Excel and SharePoint, Teams)
• understanding project management practices
• excellent organizational skills including organizing team events
• exceptional time management skills, like managing multiple calendars
• good administrative skills, including filing and document organization
• excellent communication, including writing, email and memo creation, interpersonal communication and customer service
• great active listening skills
• problem-solving and fast-learning abilities
• ability to work in a dynamic and changing environment
• ability to work independently and remotely in a team

Nice to have

• knowledge of German