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Management Team Assistant


About Us

ERGO Technology & Services S.A. (ET&S S.A.) was established in January 2021 following the integration of ERGO Digital IT and Atena into one entity, leveraging the strengths and best practices of both companies.

ET&S S.A. belongs to the ET&SM technology holding of ERGO Group AG, supporting millions of internal customers with state-of-the-art IT solutions to everyday problems. We are dedicated to bring digital innovations to every aspect of the landscape of insurance. Discover how we are implementing AI, IoT, Voice Recognition, Big Data science, advanced mobile solutions and much more to accommodate our customers’ future needs around the globe. See how you can be a part of the digital revolution and apply to join us today!

About the role 

The Management Team Assistant manages everyday administrative tasks in the Strategy & Product division and works very closely with the leadership team to ensure that division processes are working smoothly. This includes all onboarding and offboarding activities, handling of personal & structural changes in the organization, helping with time consuming tasks and organizing integration events for all teams in the division.

How you will get the job done

  • Proactively organizing team integrations, events and offsites
  • Manage people assignments in time tracking tools for the division
  • Ensure new people in the division have necessary accesses, accounts, and hardware
  • Assisting with preparation of relevant communication, reports, and presentations; ensuring that material is complete and accurate
  • Control personal & organizational changes in the division, adjust data in various administrative systems to be up to date
  • Help the management team settle invoices, reimburse travel costs, and organize small gifts for employees
  • Assist team leads in handling operational processes such as procurement, invoicing or task management.
  • Be a “cultural” promoter of our digital and agile spirit

Skills and experience you will need

  • Excellent interpersonal and communication skills, a strong team-player
  • Excellent language skills, fluent in English and Polish (verbal and written), German is a plus
  • Excellent time management and strong organizational skills, with the ability to keep on top of many moving parts in a fast-paced environment
  • Ability to multi-task across a range of work streams/projects with constantly shifting priorities
  • Ability to exercise considerable discretion and independent judgment and handle confidential material discreetly
  • Fast learner with positive, proactive, and resourceful attitude and ability to make things happen
  • Experience in Administration, especially in the Personal Assistant role is a plus

Interested in this position?

Apply now

Why work with us?

Let&s be fit

We realize that most of us need assistance to stay in shape and good health. That's why we provide every employee with a medical package coverage and co-finance a sports card. Additionally, we support a number of sports sections, and, you can even join our yoga team in the summer to practice yoga on the roof!

Let&s be balanced

Work-life balance is essential for us. That's why we offer our employees flexible working hours, pet-friendly offices, and if you would like to stay with your pet at home, a remote work environment. However, it won't be easy to stay at home with our in-office gaming room.

Let&s be smart

Staying up-to-date with all the new systems and technologies is not an easy task. That's why we have an extensive training and workshops offer, both in-house and with external providers. We organize hackathons and meetups, which are an excellent opportunity for our specialists to showcase their expertise. On top of that, we offer digital learning platforms, language courses, and a library.

Let&s be responsible

We love to see the difference we make together with our CSR projects. That's why we are always open to new projects, and we would love to include you in our next charity event!

Let&s be fun

At ET&S we love not only to work but also relax together. Sports events like company-wide bike race, or maybe a film marathon in our cinema room? Don't worry; we got it covered! Maybe you have a passion and would love to make an event out of it? Sure! We will help you!

Let&s be diverse

At ET&S we create a working environment free of prejudice and exclusion. Each member of our team can experience being valued, regardless of his or her gender, nationality, religious beliefs, disabilities, age, and sexual orientation or identity. Your wide range of qualifications, experiences, and ways of thinking are of great benefit to us!

Get to know us better

Check how it is working at ERGO Technology & Services

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