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Management Team Assistant

Warsaw

About Us

ERGO Technology & Services S.A. (ET&S S.A.) was established in January 2021 following the integration of ERGO Digital IT and Atena into one entity, leveraging both companies strengths and best practices.

ET&S S.A. belongs to ERGO Technology & Services Management AG, the technology holding of ERGO Group AG, supporting millions of internal and external customers with state-of-the-art IT solutions to everyday problems.

Discover how we implement AI, IoT, Voice Recognition, Big Data science, advanced mobile solutions, and more to accommodate our customers’ future needs worldwide.

Become a part of the digital revolution and apply to join us!

About the role

Your task will be to support the Directors of 4 departments of our organization. Daily responsibilities will include communication with managers at various locations. You will support them in managing calendars, and preparing documents, reports and presentations. You will work hybrid from the Warsaw office.

How you will get the job done

  • providing support to four directors in different divisions
  • coordinating schedules among executive team members and planning the logistics of each meeting
  • making arrangements for meetings and travel
  • planning and preparing for office events, such as meetings, conferences, and promotional activities
  • planning and facilitating company-wide events or communications that upper management has created
  • preparing documents for external or internal communications
  • analyzing data and creating reports to deliver to upper management
  • preparing important documents for reports, meetings and memos
  • ensuring that the documentation is complete and up-to-date
  • assisting with research and writing reports, or independently writing reports on behalf of upper-level management
  • collecting and compiling data, conducting research, preparing reports and coordinating all management projects
  • supporting to prepare of special documents along with management reports in the data information collection area
  • ensuring to follow established policies, procedures or particular instructions
  • cooperating with varied staff members within as well as the outside department to attain self-job duties and assist others as required

Skills and experience you will need

  • fluency in English – at least C1
  • Polish language required at B2/C1 level
  • proven experience as an Executive Assistant or in a similar position
  • hands-on experience with MS Office tools (PowerPoint, Outlook, Excel and SharePoint, Teams)
  • understanding project management practices
  • excellent organizational skills including organizing team events
  • exceptional time management skills, like managing multiple calendars
  • good administrative skills, including filing and document organization
  • excellent communication, including writing, e-mail and memo creation, interpersonal communication and customer service
  • great active listening skills
  • problem-solving and fast-learning abilities
  • ability to work in a dynamic and changing environment
  • ability to work independently and remotely in a team

Nice to have

  • German language proficiency
  • experience with Jira

Interested in this position?

Apply now

Why work with us?

Let&s be fit

We realize that most of us need assistance to stay in shape and good health. That's why we provide every employee with a medical package coverage and co-finance a sports card. Additionally, we support a number of sports sections, and, you can even join our yoga team in the summer to practice yoga on the roof!

Let&s be balanced

Work-life balance is essential for us. That's why we offer our employees flexible working hours, pet-friendly offices, and if you would like to stay with your pet at home, a remote work environment. However, it won't be easy to stay at home with our in-office gaming room.

Let&s be smart

Staying up-to-date with all the new systems and technologies is not an easy task. That's why we have an extensive training and workshops offer, both in-house and with external providers. We organize hackathons and meetups, which are an excellent opportunity for our specialists to showcase their expertise. On top of that, we offer digital learning platforms, language courses, and a library.

Let&s be responsible

We love to see the difference we make together with our CSR projects. That's why we are always open to new projects, and we would love to include you in our next charity event!

Let&s be fun

At ET&S we love not only to work but also relax together. Sports events like company-wide bike race, or maybe a film marathon in our cinema room? Don't worry; we got it covered! Maybe you have a passion and would love to make an event out of it? Sure! We will help you!

Let&s be diverse

At ET&S we create a working environment free of prejudice and exclusion. Each member of our team can experience being valued, regardless of his or her gender, nationality, religious beliefs, disabilities, age, and sexual orientation or identity. Your wide range of qualifications, experiences, and ways of thinking are of great benefit to us!

Get to know us better

Check how it is working at ERGO Technology & Services

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