Administration & Facility Management Specialist | f/m/d
WarsawAbout Us
ERGO Technology & Services S.A. (ET&S), a member of the Munich Re and ERGO Group, is delivering integrated IT and business services to international markets. Our expertise lies in providing advanced IT services, with a focus on modern, business-driven technology solutions. On the business side, we also support the Group in various end-to-end insurance processes, including finance, operations, and underwriting. With offices in Warsaw and Gdansk, and strong global partnerships, we foster a dynamic, multicultural environment that promotes diversity and international opportunities.
About the role
We are seeking a motivated and detail-oriented professional to support our administrative operations. This role offers the opportunity to work closely with various teams and external partners, ensuring smooth day-to-day processes and high-quality service delivery.
How you will get the job done
- supporting smooth office operations, reporting issues, liaising with building management and technical services, overseeing inspections
- supporting facility-related safety standards (e.g., signage, access control, reporting issues), operating systems, supporting the development and implementation of administrative procedures
- handling and executing administrative purchases within the procurement system
- cooperating with external suppliers on services and supervision
- supporting office space planning and arrangement
- handling facility-related requests, verifying offers
- analyzing, preparing, and monitoring administrative data planning and controlling the facility budget
- supporting inventory and disposal of fixed and low-value assets
- identifying and implementing process improvement solutions
- supporting reception operations
- assisting teams organizing company-wide events
- performing other tasks assigned by the supervisor
Skills and experience you will need
- English language proficiency at B2 level
- higher education (Administration or related fields)
- minimum 2 years of experience in a similar role
- good knowledge of MS Office, especially Excel
- analytical thinking and problem-solving skills
- strong communication skills and ability to work with teams and subcontractors
- proactive and independent working style
- flexibility and ability to work in a dynamic environment
Interested in this position?
Perks & Benefits
Let's be healthy
Medical package, sports card, and numerous sports sections – these are some of the benefits that help our employees stay in good shape.
Let's be balanced
Work-life balance is a key aspect of a healthy workplace. We offer our employees flexible working hours, a confidential employee assistant program, as well as the possibility of remote working. However, staying at home with our in-office gaming room and dog-friendly office in Warsaw won’t be easy.
Let's be smart
We organize numerous workshops and training courses. Thanks to hackathons and meetups, our specialists share their expertise with others. Additionally, we have a wide range of digital learning platforms and language courses.
Let's be responsible
Each year, we participate in several CSR activities, during which, together with our colleagues, we do our best to create a better future.
Let's be fun
Company-wide bike races and soccer matches, film marathons in our cinema room or other engaging team-building activities – we got it covered!
Let's be diverse
Every team member is valued, regardless of gender, nationality, religious beliefs, disability, age, and sexual orientation or identity. Your qualifications, experience, and mindset are our greatest benefit!
Get to know us better
Follow our social media to stay up-to-date with the latest news from our company.
